How to apply PhD

Application for the Round Two of October 2024 intake has been closed.

IPADS PhD Official Rules of Admission for October 2024 intake

IPADS Introductory Course

Application timetable – October 2024 intake (all times JST)

Applicants for the PhD program must contact potential supervisor(s) directly and prepare a research proposal with him/her prior to application.

➡ To search potential supervisor and Research component in IPADS

*Please note that the IPADS Office does not offer assistance for potential applicants to select their supervisors. No reply will be given to such inquiries.

Those who apply for internal/external funding opportunities need to do so in the specific round.
>>For details about various funding opportunities

Selection is carried out in two separate rounds as per the following timetable. Applicants who is unsuccessful in Round One can apply again in Round Two if they wish to do so.

Application timetable – October 2024 intake (all times JST)

Self-financed applicants or those applying for a scholarship other than those administered in IPADS admission mentioned below are also welcome to apply for both Round One and Round Two selections.

<Round One> <Round Two>
Internal funding opportunities ・MEXT University Recommendation Scholarship

・University of Tokyo Fellowship

・ University of Tokyo Fellowship
Online application closes  23 October 2023 14 February 2024
Shortlist announced  by 20 November 2023 by 8 March 2024
Document submission for shortlisted applicants closes  13 December 2023 29 March 2024
Video/Telephone Interview     Mid January 2024

Late April 2024

Final results announced  by 6 February 2024 by 14 May 2024


Following the pre-screening based on the information submitted online, those who meet the eligibility criteria and are considered suitable for consideration for admission (shortlisted applicants) will be invited to submit the application form and other necessary documents listed at the bottom of this page.

Shortlisted applicants will be announced at

We will not notify the result of the pre-screening to each applicant separately or respond to inquiries about the result of the pre-screening.

Shortlisted applicants will be given about three weeks to submit the additional documents. Applicants are strongly advised to obtain them well in advance of the deadline, prior to the announcement of the shortlist if necessary, as late submissions will not be accepted.

An interview may be conducted to the limited number of applicants via online, as a part of the selection process. Applicants will be notified if this is the case. The final selection result will informed by email.


IPADS accepts all the application documents in digital format for screening process. However, on being admitted, prospective students will be asked to submit original copy of official transcript and diploma at enrollment registration. If any of the details given in these original documents diverge from the information provided during application process for admission to IPADS, admission will be canceled at any time even after the enrollment.


Internal funding opportunities offered in IPADS admission

Applicants can seek the following internal funding opportunities together with their applications for admission to IPADS. Applicant(s) selected during the process could be nominated for the fellowship or scholarship by IPADS. Number of each funding opportunity available in IPADS is limited and changes each year.
Screening procedures for the MEXT scholarship are conducted concurrently by IPADS Examination Committee on applications in ROUND ONE selection ONLY.

The University of Tokyo Fellowship
MEXT “University Recommendation” Scholarship  (Not available for Round 2)

General information on MEXT Scholarship from University >>

          MEXT Guideline (University Recommendation) for FY 2024

2024 Japanese government (MEXT) Scholarship (University Recommendation) Application Guidlines>>

Please note that an applicant is not allowed to apply for both MEXT “Embassy Recommendation” and “University Recommendation” Scholarships at the same time of admission.

Screening process for university recommendation for MEXT Scholarship in IPADS Round One screening


Questions we ask during the online application process

Be sure that you have all necessary information before starting the application as our online application form does not have a function to “save and resume”

Documents need to be uploaded at online application

Personal data:

  • Name
  • Birth date
  • Nationality
  • Address
  • Phone number
  • Email address

For degrees attained (or expected to be attained before 30 September 2024):

  • Name of institution
  • Country of institution
  • Degree attained
  • Year and month commenced
  • Year and month graduated
  • Language(s) used in the program
  • Grade point average (GPA) of the coursework component, for coursework and coursework/research degrees
  • Summary of the thesis (300 words or less) for research and coursework/research degrees [PDF format]
  • Name of the principal supervisor for research and coursework/research degrees
  • Scholarships, awards, medals and prizes awarded during the program
  • Scanned official transcripts (PDF format) 
  • Scanned certificate of graduation/ expected graduation (PDF format) 

For working experience(s)

IMPORTANT: this section is mandatory for those who could qualify for English test exemption or Duolingo English Test based on their work history)

  • Name of institution/company
  • Country of institution/company
  • Position
  • Year and month commenced
  • Year and month resigned
  • Language(s) used
  • Description of the job duties in detail (Special characters such as “! & $ * @ # /” are prohibited to use.)
  • Scanned certificate of employment or employment contract (PDF format)

For English proficiency and others:

  • Scanned TOEFL, IELTS or Duolingo (alternative English test) scores (PDF format)

for a test taken on or after 1 January 2022. While IPADS does not have the official cut-off scores for English proficiency tests, we welcome applicants who meet the following criteria: TOEFL iBT – 98 and above, IELTS – 7.0 and above. Exemptions from submitting the English test scores or alternative English test are granted to applicants who meet our criteria only. For more detail>>
IPADS Office reserves the right to request submission of a proof of English proficiency from all applicants, regardless of their nationalities and educational background. For TOEFL, applicants must arrange for the ETS to forward the report to University of Tokyo, Graduate School of Agricultural and Life Sciences – IPADS (Code: C351).

  • If you want to use your Duolingo score, please confirm the criteria (in the link for English proficiency) first.  If you are eligible to use your Duolingo score, please prepare an official letter proofing English as solo instruction/official language in your study/work place, with a hand-written signature of the head of the department or equivalent from universities / your  supervisor from organization/company.
  • Scholarship or funding source for your study in Tokyo
  • Names and affiliations of two referees
  • Name of the intended supervisor at IPADS
  • Research proposal in PDF format
  • Letter or email written by a potential supervisor confirming his / her consent to supervise you on admission
  • Essay in Word or PDF format: Where and how would you like to contribute to agricultural development after graduation? (400-500 words)


Documents to be submitted by shortlisted applicants

Detailed instructions on the additional documents to be submitted will be given to those who pass the initial screening and become shortlisted.
The brief information on the documents are:

  • Application form with face photo and signature
  • Research work conducted by the applicant, such as a Master’s thesis or equivalent
  • Proof of citizenship (passport copy)
  • Two letters of recommendation by university academics nominated at online application procedure
  • Two photographs of yourself
  • Proof of Examination Fee payment (the details regarding Examination Fee will be instructed at the time of shortlisting)