How to apply PhD

Deadline for online application for September 2019 Intake has passed

The academic year at IPADS begins in September each year. Applicants for the PhD program must contact potential supervisor(s) directly and prepare a research proposal with him/her/them prior to application.

➡ To search potential supervisor

➡ Research component

Please note that the IPADS Office does not offer assistance for potential applicants to select their supervisors. No reply will be given to such inquiries.

Selection is carried out in two separate rounds as per the following timetable. Applicants who have been unsuccessful in Round One can apply again in Round Two if they wish to do so.

Application timetable – September 2019 intake (all times JST)

Round One Round Two
Online application closes 7 December 2018 12 March 2019
Shortlist announced by 21 December 2018 by 25 March 2019
Document submission closes 1 February 2019 7 May 2019
Final results announced by 8 March 2019 by 10 June 2019

Following the prescreening, those who meet the eligibility criteria and are considered suitable for consideration for admission (shortlisted candidates) will be invited to submit the application documents listed below. This invitation will be made online, at We will not contact each candidate separately or respond to inquiries about the result of the prescreening.

Shortlisted candidates will be given six weeks to send in these documents. Applicants are strongly advised to obtain them well in advance of the deadline, prior to the announcement of the shortlist if necessary, as late submissions will not be accepted.

An interview may be conducted, either in person or via videolink, as a part of the selection process. Applicants will be notified if this is the case. The final selection result will informed by email.

Questions we ask during the online application process

  • Name
  • Birth date
  • Nationality
  • Address
  • Phone number
  • Email addresses


For degrees attained (or expected to be attained before 20 September 2018):

  • Name of institution
  • Country of institution
  • Degree attained
  • Year commenced
  • Year graduated
  • Language(s) used in the program
  • For coursework degrees and coursework and research degrees, grade point average (GPA) of the coursework component
  • For research degrees and coursework and research degrees, summary of the thesis (1000 words or less)
  • For research degrees and coursework and research degrees, name of the principal supervisor
  • Scholarships, awards, medals and prizes awarded during the program
  • Scanned transcripts in PDF format
  • TOEFL or IELTS scores for a test sat on or after 1 January 2017. While IPADS does not publish the official cut-off scores for English proficiency tests, we especially welcome applicants who meet the following criteria: TOEFL – 98 and above, IELTS – 7.0 and above. Exemptions from submitting the English test scores may be given to applicants from a very limited number of countries only. The IPADS Office reserves the right to request submission of a proof of English proficiency from all applicants, regardless of their nationalities and educational background.
  • Scholarship or funding source for your study in Tokyo
  • Names and affiliations of two referees
  • Names of the intended supervisor(s) at IPADS
  • Research proposal in PDF format. The PDF file should include a copy of letter/email from the above supervisor(s) confirming his/her/their intention to supervise you on admission.
  • Essay: Where and how would you like to contribute to agricultural development after graduation? (400-500 words)

Documents to be submitted by shortlisted candidates

  • Application form
  • Proof of a Master’s degree
  • Official transcripts
  • Proof of English proficiency
  • Research work conducted by the applicant, such as a Master’s thesis or equivalent
  • Proof of citizenship
  • Two letters of recommendation by university academics
  • Passport-sized photographs
  • Proof of Examination Fee payment (the details regarding Examination Fee will be sent out at the time of shortlisting)

>>2019 IPADS PhD official rules